Procedure: Medical and Physical Examination Program (MAPEP)
The Medical and Physical Examination Program (MAPEP) has been developed to:
- Ensure that prospective employees are physically capable of carrying out the duties of the job;
- Protect prospective employees from possible harm associated with employment, which may occur due to pre-existing physical conditions;
- Protect the state from potential liability under workers' compensation laws for conditions arising after employment, but caused in whole or part by pre-existing physical conditions; and,
- Other related reasons.
1) MAPEP requires that prospective employees of the Department satisfactorily complete a self-assessment form or be determined qualified by a medical practitioner as meeting the standards of medical and physical fitness established for the job.
2) The MAPEP paperwork and review process must be completed after an offer of employment, but before disbursement of salary.
NOTE: Any required physical examination must be completed prior to the date of employment, and the reporting of results are to be completed within forty (40) calendar days of employment.
3) A prospective employee is any individual offered employment with the Department whose employment will not be as a department head; fewer than 30 hours per week; short-term; term; temporary; contingent; intermittent; or student employment.
1) Department jobs have been assigned to one of five (5) job categories. The Job Categories for the Medical and Physical Examination Program (MAPEP) list is included as Job Categories for the Medical and Physical Examination Program (MAPEP). Unique positions may be reviewed to determine the appropriate job category. A request for review should be submitted to *** Note: Need VPA to give this info.
a) A job is assigned to a category based on functional requirements, working conditions, and environmental factors. Job category designation is also affected by the level of medical/fitness screening determined necessary for the job.
b) Standards of medical and physical fitness have been developed for each job category.
2) The following lists the types of jobs usually included in each category:
Category 1 - Generally, desk or office jobs with little or no physical work or unusual working conditions;
Category 2 - Various active jobs with moderate to heavy physical activity (e.g., heavy lifting, pushing or pulling) or moderate to consistent exposure to working conditions of potential concern for certain health conditions (e.g., exposure to excessive heat, use of knives, drills or sharp objects);
Category 3 - Food-handling jobs;
Category 4 - Health related jobs, which may include exposure to the following:
- air-borne pathogens,
- blood-borne pathogens,
- human body parts or products, or
- hazardous chemicals or radiation.
Category 5 - Jobs involving strenuous physical activity and/or extreme or potentially life threatening working conditions. Most law enforcement and P.O.S.T. certified jobs are included in this category.
1) A copy of the standards for medical and physical fitness for the specific job and the required MAPEP forms should be provided to each prospective employee upon the offer of employment.
2) Any unusual functional requirements or working conditions are to be noted on the General Information - Medical and Physical Examination Program (MS 10 - 50) in order to advise the prospective employee and to justify possible further review of medical/fitness condition.
3) The following chart identifies the minimum forms required for each job category:
REQUIRED MAPEP FORMS
GENERAL INFORMATION FORM (MS 10-50)
SUBSEQUENT INJURY PROGRAM FORM (MS 10-51)
MEDICAL FINDINGS FORM (MS 10-56)
Types of Assessment
1) Depending on the job, a prospective employee must either satisfactorily complete a self-assessment form or complete a limited or full physical examination prior to the date of employment.
2) A satisfactorily complete self-assessment form (Subsequent Injury Program (MS 10 - 51)) may be accepted for jobs that have general standards for medical and physical fitness. [Generally applies to Categories 1-4.]
3) A limited physical examination may be required for specific positions with essential functions that involve moderate to heavy physical activity or exposure to conditions that normally place an employee or the public in unhealthy risk situations. [May apply to any category.]
4) A full physical examination (Medical Findings Form - MS 10 - 56) shall be required for jobs with essential functions that require strenuous activity or potentially life-threatening working conditions. [Generally applies to Category 5.]
Additional Examination Requirements
1) A physical and/or psychological examination may be required for certain positions, regardless of the job category designation. Any such examination must be justified by position duty requirements.
2) MAPEP does not prevent facilities/colleges from requiring further medical assessment for accreditation purposes.
Choice of Medical Practitioner
1) A prospective employee, who is required to have a limited or full physical examination, may either report to a medical practitioner designated by the Department or to a qualified medical practitioner of the prospective employee's choice.
2) There is no cost to a prospective employee for a required physical examination conducted by a medical practitioner designated by the department. The prospective employee shall be responsible for the cost of a required physical examination conducted by a qualified medical practitioner not designated by the department.
1) The physical demands of the job and the working conditions under which work is performed shall be compared with the health status of the prospective employee. A determination shall be made regarding the prospective employee's physical capability to perform the essential functions of the job.
2) If the medical practitioner identifies a condition that would hinder a prospective employee from fulfilling the prescribed duties of the job, reasonable accommodation shall be considered. A determination of whether reasonable accommodation can be offered shall be made on a case-by-case basis.
3) A prospective employee who does not meet the medical, psychological or physical standards of a job, with or without reasonable accommodation, may not be employed in that job.
1) All medical information obtained as a result of the Medical and Physical Examination Program is confidential and shall be accessible only on a need-to-know basis.
2)This information shall be filed separately from other personnel records.
Job Categories for the Medical and Physical Examination Program (MAPEP)
General Information - Medical and Physical Examination Program (MS 10 - 50)
Subsequent Injury Program (MS 10 - 51)
Medical Findings - (MS 10 - 56)
O.C.G.A. §45-2-40, et seq.
III. B. 2. Medical and Physical Examination Program
Created: October 1, 2001